The collection and use of personal data is regulated by the Data Protection Act 1998 and the General Data Protection Regulation (EU2016/679) (the “GDPR”). Cannock Park Golf Club (“the Club”) collects, stores and manages certain categories of personal information about its members and visitors and is the ”controller” of such data for the purposes of the GDPR.
We may collect, store and process the following information in relation to individual members, prospective members and visitors of the Club:
We collect personal information of this kind from the members of the Club solely for the purposes of providing the sporting and social facilities, activities and support which members of the Club are entitled to receive by reason of their membership.
We consider that the provision of such data is a contractual requirement of membership of the Club and that processing such data is necessary for the proper performance of the mutual obligations subsisting between the Club and its members.
In the case of prospective members, we collect such information so as to enable us to determine whether he or she should be admitted to membership of the Club and, if so, in what category. We consider that information of this kind is necessary in order for us to take steps at the request of the individual concerned prior to entering into any membership agreement with him or her.
We will normally collect information of this kind from you directly. Where necessary or appropriate, we may also obtain information about your golfing activities or attainments from third party organisations such as England Golf. If you are a junior member under the age of sixteen, we will not collect such information without the consent of the person with parental authority over you or satisfactory evidence that any consent by you is authorised by the person with parental authority.
If you are a prospective member, we may seek further information about you from other members of the Club or from third parties such as your nominated referees or your former club or clubs.
With these exceptions, we do not collect or store personal data about you supplied or obtained from any other person or third party.
We use personal information of this kind for administrative purposes and in order properly and effectively to fulfil our obligations to you as members of the Club. If you are a prospective member, we may use it to help us to determine whether you should be admitted to membership of the Club and, if so, in what category.
As part of our service to members, we will from time to time try to keep you informed and up-to-date about Club affairs by post, e-mail, newsletter, telephone or social media. If you do not wish to receive material of this kind, you may opt out at any time by informing the Membership Secretary or his or her Assistant, and we will stop contacting you henceforth for any of these purposes.
The routine processing of members’ personal data is carried out internally by Club officials and staff or by members specifically authorised to make use of it for specified purposes such as organising competitions and matches.
Names, addresses and telephone numbers may be passed to other members in relation to contacting each other directly rather than use the club officials as go betweens. Such information is confidential to the members and must not be used for any other purpose.
The Club also retains the services of certain external agencies to maintain and process some personal information on its behalf for certain specific purposes, such as membership record keeping, system back-ups, website access, handicapping and publication of competition results. We will continue to make sure that any outside processors will hold members’ data securely and will not attempt to use it for any other purpose.
We will try to ensure that the personal data which we hold is at all times accurate and up-to-date. Please let us know if your details change so that we can continue to maintain information accurately.
Your privacy is of the highest importance to us, and we will never release your personal details to any third party without your express consent unless we are legally obliged to do so or it is necessary to enable us to comply with our contractual obligations towards you or for the purposes of external data processing, as explained above.
All such information is held securely by the Club which endeavours to comply at all times with the requirements of the GDPR and any other applicable data protection legislation. We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from you. We maintain adequate technical and organisational security measures to protect your personal information from loss, misuse, and unauthorised access, disclosure, alteration, or destruction.
When you are asked for any personal data on our website, you will see a lock icon in your browser, confirming that your data is secure.
In the unlikely event of our systems being breached and your data being improperly accessed, disclosed or otherwise compromised, then we will notify you as soon as reasonably practicable including full details of what parts of your personal data have been compromised.
Each member has the right to request access to any personal data concerning him or her which is held by the Club, to obtain certain information in relation to it, to request the rectification of any inaccuracies and, in some circumstances, to seek its erasure or to restrict its use. For security reasons, we reserve the right to take steps to authenticate your identity before providing access to your personal information.
Personal data will be retained so long as you remain a member of the Club. If you cease to be a member, we will retain your records for a maximum period of seven years for financial, fiscal and accounting purposes and in case of any future dispute. Personal data concerning prospective members will be retained until the final determination of any application for membership. We may also retain personal data if it is necessary to do so pending the resolution of any complaint, dispute or claim involving you and the Club. We may also wish to retain some personal data for the historical record.
If you have any concerns or complaints about the way in which we have handled your personal data, you should raise them in the first instance with the Membership Secretary or their Assistant. If it does not prove possible to resolve your concerns in this way, you may raise them directly with the Office of the Information Commissioner. The Office of the Information Commissioner is the independent authority for data protection and their website is
This policy is effective from 01/01/2021.
If you have any questions regarding this policy, or you wish to update your details or remove any of your personal data from our records, please contact:
Sally Milne email address: firstname.lastname@example.org
Phill Seddon email address: email@example.com
Cannock Park Golf Club
If you have any queries or wish to make an appointment to play please contact us:
Or use our contact form.