Cannock Park Golf Club
                                                                                                                                                                                                Cannock Park Golf Club  

Cannock Park Golf Club Privacy Policy

 

Cannock Park Golf Club

 Privacy Policy

 

 

 

 

 

The collection and use of personal data is regulated by the Data Protection Act 1998 and the General Data Protection Regulation (EU2016/679) (the “GDPR”). Cannock Park Golf Club (“the Club”) collects, stores and manages certain categories of personal information about its members and visitors and is the ”controller” of such data for the purposes of the GDPR.

WHAT IS THIS DOCUMENT?

This document is our “Cannock Park Golf Club Privacy Policy”. It seeks to explain, in a concise and transparent manner, when, why and for what purposes we collect personal information (“data”) about the members, prospective members and visitors of the Club. It also explains how we use your personal data, the conditions under which we may disclose it to others and how we keep it secure.

WHAT WE COLLECT

We may collect, store and process the following information in relation to individual members, prospective members and visitors of the Club:

  • Name and surname
  • Gender
  • Date of Birth
  • Occupation
  • Postal address
  • Email address
  • Telephone Number (Home, Work & Mobile)
  • Previous Club or Clubs
  • Handicap or other records of golfing ability
  • Category of Membership
  • Date of Joining
  • Club offices held
  • Playing record
  • Next of Kin contact details
  • Financial transactions between the Member and the Club

 

WHY WE COLLECT IT

We collect personal information of this kind from the members of the Club solely for the purposes of providing the sporting and social facilities, activities and support which members of the Club are entitled to receive by reason of their membership.

We consider that the provision of such data is a contractual requirement of membership of the Club and that processing such data is necessary for the proper performance of the mutual obligations subsisting between the Club and its members.

In the case of prospective members, we collect such information so as to enable us to determine whether he or she should be admitted to membership of the Club and, if so, in what category. We consider that information of this kind is necessary in order for us to take steps at the request of the individual concerned prior to entering into any membership agreement with him or her.

HOW WE COLLECT IT

We will normally collect information of this kind from you directly. Where necessary or appropriate, we may also obtain information about your golfing activities or attainments from third party organisations such as England Golf. If you are a junior member under the age of sixteen, we will not collect such information without the consent of the person with parental authority over you or satisfactory evidence that any consent by you is authorised by the person with parental authority.

If you are a prospective member, we may seek further information about you from other members of the Club or from third parties such as your nominated referees or your former club or clubs.

With these exceptions, we do not collect or store personal data about you supplied or obtained from any other person or third party.

WHAT WE DO WITH THE INFORMATION

We use personal information of this kind for administrative purposes and in order properly and effectively to fulfil our obligations to you as members of the Club. If you are a prospective member, we may use it to help us to determine whether you should be admitted to membership of the Club and, if so, in what category.

As part of our service to members, we will from time to time try to keep you informed and up-to-date about Club affairs by post, e-mail, newsletter, telephone or social media. If you do not wish to receive material of this kind, you may opt out at any time by informing the Membership Secretary or his or her Assistant, and we will stop contacting you henceforth for any of these purposes.

WHO HAS ACCESS TO YOUR PERSONAL INFORMATION

The routine processing of members’ personal data is carried out internally by Club officials and staff or by members specifically authorised to make use of it for specified purposes such as organising competitions and matches.

Names, addresses and telephone numbers may be passed to other members in relation to contacting each other directly rather than use the club officials as go betweens. Such information is confidential to the members and must not be used for any other purpose.

EXTERNAL DATA PROCESSING

The Club also retains the services of certain external agencies to maintain and process some personal information on its behalf for certain specific purposes, such as membership record keeping, system back-ups, website access, handicapping and publication of competition results. We will continue to make sure that any outside processors will hold members’ data securely and will not attempt to use it for any other purpose.

The Club also passes your data to England Golf namely, name, date of birth, email address, golf scores etc as required by England Golf for the maintaining of your golf handicapping information. England Golf have their own Privacy Policy which can be found on the England Golf website.

ACCURACY

We will try to ensure that the personal data which we hold is at all times accurate and up-to-date. Please let us know if your details change so that we can continue to maintain information accurately.

PRIVACY & CONFIDENTIALITY

All personal information held by the Club is treated as private and confidential. We are committed to ensuring that your privacy is protected. Should we ask you to provide any information by which you can be identified, you can be assured that it will only be used in accordance with the provisions of this Privacy Policy.

Your privacy is of the highest importance to us, and we will never release your personal details to any third party without your express consent unless we are legally obliged to do so or it is necessary to enable us to comply with our contractual obligations towards you or for the purposes of external data processing, as explained above.

SECURITY

All such information is held securely by the Club which endeavours to comply at all times with the requirements of the GDPR and any other applicable data protection legislation. We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from you. We maintain adequate technical and organisational security measures to protect your personal information from loss, misuse, and unauthorised access, disclosure, alteration, or destruction.

When you are asked for any personal data on our website, you will see a lock icon in your browser, confirming that your data is secure.

In the unlikely event of our systems being breached and your data being improperly accessed, disclosed or otherwise compromised, then we will notify you as soon as reasonably practicable including full details of what parts of your personal data have been compromised.

ACCESS AND CORRECTION RIGHTS

Each member has the right to request access to any personal data concerning him or her which is held by the Club, to obtain certain information in relation to it, to request the rectification of any inaccuracies and, in some circumstances, to seek its erasure or to restrict its use. For security reasons, we reserve the right to take steps to authenticate your identity before providing access to your personal information.

RETENTION OF DATA

Personal data will be retained so long as you remain a member of the Club. If you cease to be a member, we will retain your records for a maximum period of seven years for financial, fiscal and accounting purposes and in case of any future dispute. Personal data concerning prospective members will be retained until the final determination of any application for membership. We may also retain personal data if it is necessary to do so pending the resolution of any complaint, dispute or claim involving you and the Club. We may also wish to retain some personal data for the historical record.

CONCERNS AND COMPLAINTS

If you have any concerns or complaints about the way in which we have handled your personal data, you should raise them in the first instance with the Membership Secretary or their Assistant. If it does not prove possible to resolve your concerns in this way, you may raise them directly with the Office of the Information Commissioner. The Office of the Information Commissioner is the independent authority for data protection and their website is

https://ico.org.uk/

 

CHANGES TO THE POLICY

We reserve the right, at our sole discretion, to modify, add or remove sections of this privacy policy at any time and any changes will be notified to you using the email address or other contact details you have given us, or by an announcement on the Club website.

EFFECTIVE DATE

This policy is effective from 01/01/2021.

CONTACT DETAILS

If you have any questions regarding this policy, or you wish to update your details or remove any of your personal data from our records, please contact:

 

Membership Secretary

Sally Milne  email address: sallymilne2017@gmail.com

IT Contact

Phill Seddon  email address: cannockparkgolfclub@gmail.com

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

We are located at:

Cannock Park Golf Club

Stafford Road

Cannock

Staffordshire

WS11 4AL

Contact us today!

If you have any queries or wish to make an appointment to play please contact us:

 

01543 578850

leisureenquiries@wlct.org

 

Or use our contact form.

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